Ever feel like you’re spending too much of your work day in meetings? Meetings can kill productivity – not least because the very act of having a meeting pulls you away from other important tasks; but even the meetings themselves can be unproductive – either because they run on too long, are unfocused, or fail to result in actions.
Fortunately help is at hand – Simply Business have pulled together this Productivity infographic detailing solutions to common productivity problems with meetings:
Click image to open interactive version.
Keen to turn things around? Check out our tips to keep your meetings short, on-track and productive below:
Top tips for running effective meetings
1. Is the meeting really necessary? Get into the habit of setting an agenda ahead of time which outlines what needs to be discussed and accomplished within the meeting. Then review your agenda. Do you actually need a meeting to accomplish these deliverables? If not, skip the meeting.
2. If you do definitely need to have a meeting ensure someone is taking minutes, and capturing actions which will then be circulated.
3. Long meetings have a habit of over-running. Split longer meetings into 5-10 minute segments to discuss specific projects. Keep an eye on the time and make sure these segments don’t over run. This keeps even longer meetings tightly focussed and on-time.
Make sure Meeting Minutes get circulated
The prompt circulation of meeting minutes is critical. Apps like Minutes.io allow you to quickly take and circulate meeting minutes plus it works online and offline.
Is your meeting dragging on and on?
Meetings cost money! At Google they count down the remaining time with a stopwatch, but if you need to send a more powerful message check out C.O.M.A. – This app calculates how much your meeting is costing your company – ouch!
Another alternative is to prevent people from getting too comfortable! Initiate a stand up meeting instead. Instead of sitting comfortably around a table, everyone stands – as a result the length of the meeting drops drastically as no one wants to stand around for too long.
Is travelling to meetings eating up precious time?
Meeting people face-to-face is fantastic and you’d never want to do away with meeting in person entirely, but do you really need to spend quite so much time on the road? That’s an awful lot of time wasted. Think about how much more you could get done if you weren’t spending time travelling to and from meetings.
Do you have any tips for keeping meetings productive and on-track? I’d love to hear about them via the comments!
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